Employee Wellbeing - Planning a health and wellbeing initiative

Planning a health and wellbeing initiative

Planning a health initiative


The idea of planning a health and wellbeing initiative puts lots of organisations into a state of panic, but this needn't be the case. The key to running an event that has a positive impact on the workforce is: research your audience, set objectives, plan the initiative, communicate, take action and evaluate the outcome.  In brief:

Research your audience

  • Before planning a health and wellbeing initiative look at the data you hold on your workforce such as gender, age and main reasons for sickness absence/periods of absence, number of accidents/why they happen, current performance levels/why people are under performing, exit questionnaires/why staff no longer want to work within your organisation and metrics from key partners such as your EAP provider and employee engagement survey. This will give you a good base for planning your event and making sure you address key areas.

  • Ask employees what key concerns they have regarding their health and wellbeing or better still offer staff an in-house health check.

    Use these metrics to form the basis of your programme

Set your objective

  • Following your initial analysis you need to set your objectives for implementing a workplace health and wellbeing initiative. Use both the company metrics and staff feedback to form a programme that achieves results. Your objective could be to educate the workforce, improve employee wellbeing, reduce staff sickness, improve. improve performance and retention or just create a better working culture.

    Whatever your ‘WHY’ is you need to achieve great results, that last

Plan your initiative

  • Get top level support to show employees you are serious about improving their health and wellbeing.

  • Involve the right people - contact organisations that specialise in health and wellbeing activities. By involving the right people you will ensure that you only use specialists that are adequately qualified, experienced and insured. Using a 3rd party organisation will also reduce the impact on in-house resource as the majority of work will be done for you.

  • Decide if the initiative will be a one off event or part of an ongoing plan. For ideas on monthly activities check out the FREE downloadable calendar on our website

  • Enlist workplace health champions to help engage employees to make better lifestyle choices

Top level buy in is key to a successful health and wellbeing initiative

Communicate widely

  • Communication is a key part to making the initiative a success. One fundamental element to this is building a brand that people recognise as your organisations health programme - build something that is bright and engaging and that staff want to be part of.

  • There are several ways to promote your event, the most successful being: advertise on your intranet, put up posters, tell staff via team meetings, send e-shots and use wage slip advertising.

    Communicate to engage your audience - staff want to know ‘what’s in it for me’


  • Put together a statement of who will do what and by when and ensure the deadlines are followed.

  • Key elements are: book your room, communicate with key wellbeing companies and ensure they are inline with your objectives (having a delivery partner cuts the drain on your resource and ensures you have the best people onsite to deliver your programme successfully), ensure management and staff are bought into your programme, ensure communication is clear of when, where and why the event is taking place and deliver inline with your strategy

    Go for it - make your event fun and engaging and make it one your staff will remember


  • Short term - Use questionnaires to access the knowledge of employees both pre and post event. These can be handed out at the event and a gift given to employees who take time to complete them - branded water bottles or pedometers work well.

  • Long term - Access the impact the health and wellbeing initiatives have had on sickness absence, staff turnover, employee engagement, accidents at work and the engagement of the workforce

Employee health and wellbeing doesn't have to be costly.  There are simple low cost/no cost activities that can be built into your programme such as:

  • Ask your local leisure centre for a corporate discount. To encourage take up they will often come along and deliver sample activity classes for free.

  • Contact your local PCT to see what they can offer for free (this varies across the country). Some PCTs offer free smoking cessation groups, dental and foot care awareness sessions.

  • Utilise in-house resource - have you got a hidden talent within your workforce? Maybe a team member runs a fitness class or delivers massage outside of work. (Ensure anyone you use is adequately trained and insured).

  • Run team competitions such as a pedometer challenge or wi-fit dance off.

  • Run a smoothie competition during the lunch break, get the management to judge it and offer a healthy prize to the winner

  • Involve charities such as Osteocare, Lung Foundation, Cancer Research etc

  • Offer low cost activities such as workplace massage Smoothie bike and nurse lead health checks

CIPD produce some useful supportive documents on workplace health and wellbeing, to make life easier we have added these to our website.

We work with our customers to provide hassle free health and wellbeing events to fit individual needs and budgets. All of the services are delivered by fully qualified, experienced and insured associates. To limit the demands on in-house resource we provide rotas for each individual session and all we ask is that employees are booked into allocated time slots. Marketing posters are also available on request. To make the payment process easier, we issue  a single invoice no matter how many services are booked.

To receive regular updates visit our homepage and sign up to our newsletter,  To learn more about planning  a health and  wellbeing initiative call us on: 01202 987916/ 07954 414222 or email: Hello@workwellhub.com